HR Forms

Note: You must "save as" a document in your files before you will be allowed to fill in the forms.

Forms to Get Employees Paid

Pay actions for employees must be initiated via an HRS Form. Forms to get employees paid must be submitted to hrsforms@mines.edu no later than the 10th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Human Resources for assistance at x3520.

Academic Faculty HRS Form This form is used to make pay and/or account changes for Academic Faculty. This includes academic retirees who are working on transitional appointments.	Adjunct Faculty HRS Form This form is used to make pay and/or account changes for temporary faculty on a semester-by-semester basis. This includes temporary athletic instructors.
Research Faculty HRS Form This form is used to make pay and/or account changes for Research Faculty. This includes Research Hourly, Post Doc and Visiting Scholar appointments.	Administrative Faculty HRS Form This form is used to make pay and/or account changes for Administrative Faculty. This includes temporary appointments in this employee class.
Classified HRS Form This form is for account changes and percent of effort changes only.	Academic Faculty WINTER Research HRS Form This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.
Academic Faculty SUMMER Pay HRS Form This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs. 2013 Summer Session Fact Sheet Solution for #NAME? Error	Separation Form Separation forms must be submitted to HR in advance of an employee's last day of work. This form includes important information regarding separation for departments and employees.
Non-Classified Hourly HRS Form This form is used for hourly employees who are not classified staff or adminstrative faculty. Assignments are for seasonal or temporary athletics (camp) staff.	Cell Phone Allowance Form This form is for employees who qualify to receive a monthly allowance to pay for cell phone usage. Please see the Cell Phone Allowance Policy for more information.

Forms to Create Positions and Hire Employees

Faculty Recruitment Authorization Form Electronic signatures are not accepted on this form

Classified Recruitment Authorization Form Electronic signatures are not accepted on this form

Background Disclosure/Authorization Form for EMPLOYMENT
(for faculty, classified, adminstrative, research, adjunct, temporary hires)

Background Disclosure/Authorization Form for VOLUNTEER/NON-REMUNERATION
(for unpaid appointments - visiting scholars, museum volunteers, etc.)

Employment Verification Authorization Form FOR ATHLETIC SUMMER CAMPS ONLY

Summary of Rights Under the Fair Credit Reporting Act Print this document and provide it along with the background disclosure form/s.

Position Description Questionnaire (PDQ) (.pdf)
PDQ Writer Guide

Exemption Request Form
Must include a detailed job description

Administrative or Research Faculty Job Description Form

Pre-Employment Authorization Form
Allows limited campus access prior to the official starting date

Forms to Get Students Paid

Pay actions for student must be initiated via a student employment contract. Undergraduate Student contracts must be submitted to the CSM Human Resources Office in Guggenheim, while Graduate Student contracts must be submitted electronically to Student.Contracts@is.mines.edu no later than the 1st and 16th of the month to meet payroll deadlines. If you are uncertain as to which form to use, contact Human Resources for assistance at x3565.

Undergraduate Students being paid from Institutional (department) Funds: Undergraduate Employment Authorization (.doc) or Undergraduate Student Employment Contract (Excel),

Undergraduate Student Employment Contract (PDF)

Financial Aid Awarded Federal or Colorado Work Study contracts: Only available from the students’ Trailhead account

Graduate Student Employment

REU Participants for Summer (summer only)

Other Internal Use Forms

Forms for Classified Employees

Consolidated Appeal/Dispute Form
Instructions